Setting Outgoing Email Protection Rules

Outbound rules are used to map Policies to Users & Groups and Domains. Rules are processed in order, with the first matching rule, i.e. combination of User or Group and Domain, being the Policy applied to the outbound message. Since they are processed in order, it is possible to devise either complex or extremely simple policies dependent on requirement. 

1. Rules can be enabled and disabled to allow for temporary disablement.
2. Rules can be re-ordered by dragging and dropping to change the order in which rules become effective.

The Email Protection>Outgoing> Rules tab shows a list of all protection rules, order of priority, and status.

To set outgoing email protection rules

1. Select Email Protection>Outgoing> Rules.
2. To add a new rule click the  icon. A new rule appears in the top position, Order 1, with a default setting of Everyone and Security Policy Set.

3.  If you choose Selected Users & Groups, the Select Users & Groups window appears with a list of all currently defined Users in one tab and Groups & Organizational Units in the second tab. 

   If no users and/ or groups and organizational units for the rule have been selected, an empty list is displayed.

   

4. Click the User tab, and/ or the Group tab to select the users and/or groups and organizational units you wish to include in the protection rule. 
   

   The Selected tab shows the total number of users and/or groups and organizational units that have been selected for this rule, and indicates if it is a user or group.
   The User/ Group tab shows the total number of users/ groups or organizational units that were assigned for this rule. You can search for a user, group or organizational unit.

      

5.   Click Done.     

   Click to select or edit the users/ groups or organizational unit

      

6. To select specific groups or users for the rule open the drop-down menu in the field.

7. Select the Location from the drop-down menu.
8. Select the Effective time. Default is Always.
9. To change the time, open the drop down menu and select Manage Time Sets.
10. Click the  icon.
11. Assign a unique name to the Time Set.
12. Select the days of the week for the set.
13. It is possible to have different effective times for different days.
14. Adjust the effective hours by sliding the green blocks. Full left and full right indicates 24 hours.
15. Select the time zone.
16. Click Save. The dialog closes.
17. Select the Policy to be used for the user/group from the dropdown menu. (Default is Security).
18. Select Enable.
19. Click Save.

To move a rule drag it to the new position in the Order column. To delete a rule, click on the  at the end of the row.