Outgoing Email Protection Policies work to prevent both outgoing spam and it monitors outgoing emails for email attachments that management has identified as confidential business.

Anti Malware, Outbreak Threat Filtering and Spam Filtering are locked to ON so customer's IP and domain/s reputation will always be protected.

The process of configuring Outgoing Policy Sets and Rules is the same of for Incoming Policy Sets and Rules. The primary difference is that the number of Policy Set features is smaller.

To set outgoing Email protection policies

  1. Select Email Protection > Outgoing > Policy Sets tab.
  2. Select one of the available default Policy Sets: Security or Spam Protection.

Select the following: 

Option

Explanation

Outgoing Business Protection Pane

Anti-Malware

Cyren scans incoming email for known malware. The user can select how to handle identified problems.

The following options are available:

  • Reject: The email is returned to the sender The email is sent to trash/spam folder
  • Forward to: Opens the Select User dialog. All available users are displayed in the left pane. Select the user and drag-and-drop to the right pane

Outbreak Threat  Filtering

Outgoing Business Protection ensures that corporate information that is considered sensitive to the business operation is secured and not allowed unrestricted release. This information may include:

  • Financial information
  • Business plans
  • Product information involving technical specifications
  • development and manufacturing processes

The following options are available:

  • Reject: The email is returned to the sender. The email is sent to the trash/spam folder
  • Quarantine: If the email is not a known safe or dangerous email it is sent to quarantine for evaluation
  • Tag and deliver: Opens a field for entry of a unique tag to be added to the Subject line of the email before forwarding
  • Forward to: Opens the Select User dialog. All available users are displayed in the left pane. Select the user and drag-and-drop to the right pane

Spam Filtering

Prevents the release of spam from the organization server

Message Filtering Pane

Empty emails: no subject, no body

An email message that has no subject or text in the body of the message

  • Treat as clean: The email is forwarded to the intended person/ the email is sent to the sender
  • Treat as spam - The email is returned to the sender. The email is sent to trash/spam folder

Empty emails: with subject, no body

An email that has a subject line but no text. Some users may send an email with a brief comment in the subject line without adding text in the body of the message

  • Treat as clean- The email is forwarded to the intended person/ the email is sent to the sender
  • Treat as spam - The email is returned to the sender. The email is sent to trash/spam folder

Forbidden Attachments

Two selection options are available:

    • Keep attachment
    • Remove attachment

Attachments containing the following file types will be removed:
ade, adp, app, asp, bas, bat, bhx, cab, ceo, chm, cmd, com, cpl, crt, csr, der, docm, dotm, exe, fxp, hlp, hta, inf, ins, isp, its, jar, js, jse, lnk, mad, maf, mag, mam, mar, mas, mat, mde, mim, msc, msi, msp, mst, ole, pcd, pif, pptm, potm, ppsm, reg, scr, sct, shb, shs, url, vb, vbe, vbmacros, vbs, vsw, wmd, ws, wsc, wsf, wsh, xla, xlam, xlsm, xltm, xxe
arj, cab, jar, lha, rar, tar, zip, z, 7z, gz


  • Set the switches to settings based on local requirements: 
    • General Security Settings
    • Message Handling
  • Select one of the following options:
    • Add Policy Set: assigns a name in the dialog box
    • Save As: assigns a name in the dialog box
    • Delete: deletes a policy set
    • Save: used only for non-default Policy Sets
  • The new Policy Set appears in the Policy drop-down menu of Rules tab


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